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Current Constitution

Name of Organization:

Institute of Electrical and Electronic Engineers Student Chapter - Washington State University. For the purpose of the rest of the Constitution, it shall be referred to as IEEE.

 

Purpose and Objective:

The purpose of IEEE shall be to:

 

  1. Coordinate activities of interest to all students in the majors of Electrical Engineering, Computer Engineering, Computer Science, and any other related majors as designated by the National Chapter of IEEE.
  2. Act as a liaison to the School of Electrical Engineering and Computer Science for the students.
  3. Supply parts and manuals to the students at as minimum cost to students as possible.
  4. Coordinate 3 meetings where a special guest speaker attends, or the chapter discusses activity topics on hand.
  5. Promote student interest in the art and science of engineering as a profession.

 

Qualifications for Membership

 

  1. General
    1. Membership in the IEEE is open to currently enrolled students of Washington State University who are:
      1. Students in the field of study within the School of Electrical Engineering and Computer Science and,
      2. Students that have paid their yearly dues set by Nationals.
  2. Voting Membership
    1. Only those students who meet the following qualifications may participate in any election or voting that will affect the IEEE membership population:
      1. Students who qualify for general membership and,
      2. Students who have attended at minimum of two meetings per semester or who have notified the Executive Board of their inability to attend meetings due to schedule conflicts but who still review general meeting minutes and are otherwise a general member in good standing.

 

Officers:

 

  1. General
    1. All elected officers of the IEEE must be voting members.
    2. The Executive Board will consist of the following positions:
      1. Chair
      2. Vice-Chair
      3. Treasurer
      4. Secretary
      5. Corporate Relations Chair
      6. Computer Chair
      7. Activities Chair
      8. Advertising Chair
      9. Parts Chair
  2. Functions and Powers
    1. Chair
      1. Preside over all IEEE meetings and functions
      2. Maintain a schedule of events and keep other officers informed of event dates and officer responsibilities
      3. Ensure the objectives of the group are executed in a timely fashion
      4. Assist all other chairs as needed
      5. Ensure Executive Board members are properly functioning and properly motivated
      6. Submit the Registered Student Organization registration to WSU by August of each year
      7. Attend required Registered Student Organization meetings
    2. Vice-Chair
      1. Assume the duties of the Chair in the Chair's absence / resignation.
      2. Responsible for Planning and Implementing Annual IEEE Career Fair and Junior Dinner. (Dates, Times, Locations, etc)
      3. Will notify and maintain contact with EECS and Career Center regarding Career Events
      4. Assist Treasurer in establishing budget constraints for events.
      5. Will oversee and assist Corporate Relations Chair with Company Recruting.
      6. Will work closely with Corporate Relations Chair to ensure effective and consistent career events.
    3. Treasurer
      1. Administer fiscal matters
      2. Maintain financial records
      3. Prepare an annual operating budget for approval by the Executive Board
      4. Submit budget statements as required by The Institute of Electrical and Electronics Engineers, Inc.
    4. Secretary
      1. Take minutes at both general and officer meetings. Have minutes approved by officers and ensure both general and officer meetings are accessible on the IEEE website.
      2. Maintain the national and IEEE record book of all agendas, minutes, and reports.
      3. Work with Chair in submitting reports to Nationals (Officer Reporting Form in May, Annual Plan for Activities in November and Annual Report of Activities in May)
      4. Keep updated member list.
      5. Ensure an attendance list is passed around at each general meeting for voting privileges
      6. Notify IEEE headquarters of the names of newly elected officers immediately following any elections
    5. Computer Chair
      1. Update the webpage as needed
      2. Maintain and update the IEEE office and lounge computers as necessary
    6. Corporate Relations Chair
      1. Maintain current and future contacts with corporations.
      2. Recruit and Invite previous attendees (corporate) to upcoming career events.
      3. Responsible for all Mailings, Emails, and Phone Recruiting pertaining to the Career Events.
      4. Actively recruit new companies that are of interest to the IEEE members for event attendance.
      5. Work closely with Vice-Chair to ensure Corporate Attendance as well as to ensure effective and consistent career events.
      6. Maintain correspondence with companies after career events.
      7. Arrange and recruit for Tech Talks with the assistance of the Activities Chair.
    7. Activities Chair
      1. Organize club activities such as the camping/rafting trip in the Fall and the ski trip in the Winter, and other social and academic activities
      2. Work with Corporate Relations Chair and EECS department to find guest speakers for meetings and organize technical presentations with companies.
      3. Send thank you letters to guest speakers
      4. Create liability forms and ensure that students participating in named events sign the forms, also maintain and update the forms as needed
      5. Provide timely notification to the Advertising Chair of upcoming events.
    8. Advertising Chair
      1. Ensure all students involved in IEEE are made aware of upcoming meetings/activities by posting flyers, sending emails, and/or any other creative method as deemed appropriate by the Executive Board in a timely fashion
      2. Work closely with E4 as needed for advertising purposes
      3. Update display cases and club website as needed with IEEE material and Chapter news/events
    9. Parts Chair
      1. Work with professor for required course kits.
      2. Maintain a strict count and return extra kits/parts.
      3. Purchase other supplies as necessary.

 

Elections

 

  1. Term of Office
    1. The term of office for an Executive Officer shall until the end of the academic year
  2. Vacancies
    1. Should the office of the Chair become vacant, then Vice-Chair shall assume the position
    2. Should any other of the elected offices become vacant, the remaining members of the Executive Board shall appoint someone to fill the vacancy until such time that an election may be held
  3. Process
    1. Nominations will be taken at the general meeting prior to the general election that voting being held
    2. Nominees will have the opportunity to submit a paragraph or two for posting to the website
    3. The day of the election, additional write in nominees will be accepted
    4. Voting will take place by office
    5. Each nominee will be given time to speak to the assembly before voting for that position commences

 

Meetings

 

  1. The IEEE shall hold General and Executive Board meetings at least 3 times throughout each semester.
  2. Meetings must be announced at least one week in advance.
  3. A quorum of at least seven officers must be present for an official IEEE meeting to take place.
  4. Free food / refreshments shall be provided depending on the budget.

 

Finances

 

  1. Revenue
    1. Funds may be generated for the benefit of WSU IEEE and its members
    2. Sources of financial support may include
      1. Subsidies from The Institute of Electrical and Electronics Engineers, Inc.
      2. Fund-raising activities
      3. Donations
  2. Expenses
    1. Funds may be spent for the benefit of WSU IEEE and its members

 

Amendments

 

  1. How Amended
    1. This constitution may be amended / updated by a majority vote of two-thirds of the IEEE members or,
    2. If a sufficient amount of time has passed that the current Executive Board deems a complete rewrite necessary, the next elected Executive Board may rewrite the Constitution with notification of the members at the general meeting prior to elections.
  2. How Amendments are Proposed
    1. Amendments may be proposed by any IEEE member
  3. Proposed amendments to this constitution shall be presented at least one general meeting prior to the meeting at which the vote is to take place